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Administrative Surveys

Texas State has a policy regarding the conduct of administrative surveys. This policy requires all administrative surveys to be reviewed, prioritized and scheduled by the University Survey Committee (USC).  Administrative surveys are defined in the policy as:

"...any organized effort to collect information directly from Texas State students, faculty or staff who comprise a significant proportion of the population of interest in an attempt to improve institutional, divisional, or departmental effectiveness.  Administrative surveys may address such topics as academic, research, personnel, management, or environmental issues.  Administrative surveys include surveys managed by outside agencies but addressed to students, faculty and/or staff and used for administrative evaluation."

Offices, departments, and divisions conducting a survey that targets all or a large number of students, faculty, or staff are required to follow requirements of the Administrative Survey Policy.

Surveys exempt from this policy include:

  • academic research surveys conducted by faculty or students as part of a research study that has been approved by the Texas State Institutional Review Board;
  • assigned classroom course work;
  • course evaluations;
  • focus groups;
  • participants' event evaluations; or
  • point-of-service surveys targeting a small group of users.

Approval Process for Administrative Surveys

Departments or individuals planning to conduct an administrative survey must notify the University Survey Committee (USC) in advance for review and scheduling on the Administrative Survey Calendar.  The USC reviews and prioritizes administrative surveys on a rolling basis; however, surveys that are submitted for review by the below deadlines will be given priority in scheduling.  Priority is given to administrative surveys that are mandated by federal or state government, the Texas State University System, or President's Cabinet, regardless of date submitted to the USC for review.

  • February 1 -- for administrative surveys to be administered the following summer or fall semester;
  • July 1 -- for administrative surveys to be administered the following fall or spring semester; and
  • October 1 -- for administrative surveys to be administered the following spring or summer semester.

Requests for USC review and scheduling should be made by submitting an Administrative Survey Request

Questions regarding the Administrative Survey Policy or the administrative survey review process should be addressed to the Office of Institutional Research at or 512-245-2386.